AIA & AIA-Style Documents FAQ

Two employees asking questions about AIA Documents

Common Questions About AIA Style Documents

At Flashtract, we’re frequently answering questions about every part of the construction billing and pay application process. Some of the most frequently asked questions we get are about AIA-style billing. AIA Documents are some of the most frequently used in large commercial construction projects. However, for new owners and contractors, getting started is daunting. There are many forms issued by the American Institute of Architects. As a result it isn’t always easy to tell what they are for or when to use them. 

 

We’ve collected some of our most frequently asked questions regarding AIA-style documents. You can click on each header to expand the answer.

The Basics about AIA & AIA-style Documents

AIA documents© are a standardized form of construction billing and documentation. These documents are issued by the American Institute of Architects.

These are standardized documents that follow the style of official AIA© documents. However, they are not identical to the ones provided by AIAContracts.org. 

An “AIA Contract” is a contract that uses AIA documents© explicitly. The contract may also stipulate the use of AIA documents© for the rest of the project.

AIA Billing is the set of AIA documents© that pertain to the exchange of payments and costs.

No, there is an associated cost with official AIA contract documents. You can purchase a single document or unlimited one-year access. Take a look at the pricing.

AIA stands for “American Institute of Architects”.

AIA membership varies depending on what sort of professional you are. New college graduates can join the AIA for free. Allied professionals (not Architects) pay around $400. Professional architects will have different membership costs depending on the type of business and location. For example, a for-profit architecture business in Atlanta, Georgia, will pay $801 per year. You can calculate your AIA dues here. 

**Keep in mind an AIA membership does not grant you free access to AIA documents.

A stipulated sum contract is also called a lump sum contract. This contract type means that all parties agree on a lump sum. As a result, the contractor receives all funding at the project’s start. Essentially, this puts all risk onto the contractor.

AIA G701 Documents©

An AIA G701 is an AIA-style Change Order document. It is used on AIA-style projects. Contractors use this when they require a change to the original contract.

AIAcontracts.org offers PDF downloads of official AIA Documents. However, using a PDF doesn’t prevent errors or lost documents. If you are able to use AIA-style documents, it can be much easier to use software like Flashtract.

Yes. Change orders are an integral part of any official AIA or AIA-style contract documentation. The AIA-style document used for change orders is the AIA G701.

AIA G702

An AIA G702, also called a Pay Application, is used when a contractor applies for progress payments. The G702 shows: 

  • baseline identifying information
  • how much money is being requested

As with other AIA documents, you can find the AIA G702 officially on AIAcontracts.org. However, in many cases your contract only requires AIA-style documents. In this case, you can use pay application software like Flashtract. Flashtract automates the generation of these documents.

Payment certification is the end of the Pay Application process.  Essentially, certification guarantees that the contractor has now been paid. Certification only happens after the pay application is approved.

AIA G703

The AIA G703 goes hand-in-hand with the AIA G702. An AIA G703 is the AIA document for a schedule of values. A “Schedule of Values” shows when contractors should finish a certain percentage of a project. Additionally it shows how the monetary worth of each part of the project.

Finally, it is important to note that there are different G703 forms for contractors and subcontractors. 

For a fee, you can download the official AIA G703 here. However, if your contract only requests AIA-style documents, it can be much easier to automate and generate them using construction billing software like Flashtract.

The official AIA website offers their copyrighted documents for a fee. 

 

However, the easiest way to fill out a schedule of values is through construction billing software. Flashtract automates most parts of the pay application process with custom workflows and integrations with existing ERP and accounting software. 

Construction Worker on the Phone Discussing AIA Documents

Still looking for more help with AIA-style documents?

Lastly, if you’re using AIA style documents, you know that filling them out can be time-consuming and confusing. Whether you’re a pro or new to the industry, it’s best to start making sure your billing process is efficient and accurate. Learn how to generate these documents in just a few clicks when you book a demo with Flashtract.

“AIA”, “The American Institute of Architects®” and the AIA emblem are registered trademarks owned by the American Institute of Architects. They are not affiliated with Flashtract.

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